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Document Accessibility

Make your PDFs, Word docs, and other files accessible to everyone

Accessible Documents Matter

Your website might be accessible, but if your documents aren't, you're still creating barriers. Policies, forms, reports, manuals, and other documents are critical communication tools that must be accessible to people with disabilities.

Inaccessible documents can't be read by screen readers, navigated by keyboard, or understood by people with cognitive disabilities. We fix that.

Our document accessibility services cover all major file formats, from complex PDFs with forms and tables to PowerPoint presentations and Excel spreadsheets.

Document accessibility remediation with accessible file formats

Document Types We Remediate

We make all common document formats accessible

PDF Documents

  • Tag structure and reading order
  • Alternative text for images
  • Form field labels and descriptions
  • Table headers and structure
  • Bookmarks and navigation
  • Language specification

Microsoft Word

  • Heading styles and structure
  • Alternative text for images
  • Table accessibility
  • List formatting
  • Language settings
  • Document properties

Microsoft Excel

  • Worksheet titles and descriptions
  • Header row identification
  • Alternative text for charts
  • Structured references
  • Simplified layouts for screen readers

Microsoft PowerPoint

  • Slide titles and reading order
  • Alternative text for images
  • Accessible color contrast
  • Logical reading order
  • Language specification

Our Remediation Process

We follow a systematic process to ensure your documents meet accessibility standards:

  1. 1 Initial assessment of your documents
  2. 2 Identification of accessibility barriers
  3. 3 Detailed remediation plan with timeline
  4. 4 Professional remediation work
  5. 5 Quality assurance testing with screen readers
  6. 6 Delivery of accessible documents
  7. 7 Guidance for maintaining accessibility

Common Document Accessibility Issues

PDF Issues

  • • Missing or incorrect tags
  • • No reading order defined
  • • Images without alt text
  • • Untagged form fields
  • • Scanned documents (image-only PDFs)
  • • Missing document title and language

Office Document Issues

  • • No heading structure
  • • Meaningless hyperlinks ("click here")
  • • Tables used for layout
  • • Poor color contrast
  • • Missing alt text on images
  • • Complex formatting barriers

Need Document Remediation?

Send us your inaccessible documents and we'll return fully accessible versions.

Get a Quote